Yury Molodtsov Yury Molodtsov
About Projects Photos Shared

Startups comms, essays on tech and great curated links.

The Ultimate Guide to Workflowy

Workflowy is the ultimate productivity app that closely mimicks the way I want to work. It might be overwhelming at first, so I wrote a guide that covers all the basics.

July 16, 2020

Outliners

In the last couple of weeks I moved most of my work into Workflowy and I’m still amazed by what this app allows me to do. Unfortunately, it’s rather hard to explain how it works and why it matters.

To quickly reiterate:

Workflowy is an outliner – a text editor that organizes information in a hierarchy, allowing users to control the level of detail and to reorganize according to the structure.

An outliner is a text editor that organizes information in a hierarchy, allowing users to control the level of detail and to reorganize according to the structure.

When a few people asked me to recommend some learning materials, I realized there aren’t many authoritative sources. The few guides you can find online suffer from the same issues:

  • They’re outdated and present the much older design for the app.
  • The app there is heavily modded and differs from what you see.

I’m not an expert in Workflowy by any means. There are people out there who know all the insides and wrote dozens of scripts for it. But I wanted to create a comparatively short basic guide on how you could use Workflow for your own benefit.

Naturally, Workflowy itself seemed the best place for it. You can access the guide via this link.

Please let me know if you have any thoughts or suggestions.

Comment
productivity
software

Get the next edition

Subscribe for new editions of How They Became Known, featuring deep dives into how technology companies gain attention and establish legitimacy online.

Recent Posts

How Linear Turned Craft Into a B2B Growth Strategy

How Linear Turned Craft Into a B2B Growth Strategy

Linear’s founders hated the project-management software they used at Airbnb, Coinbase, and Uber. So they built a faster, more opinionated alternative, turned craft into a company philosophy, and made their product a status signal for ambitious software teams.

Aug 20, 2026
How beehiiv Sold the Morning Brew Playbook to Everyone

How beehiiv Sold the Morning Brew Playbook to Everyone

Tyler Denk helped build the machinery behind Morning Brew. Then he recruited two of its engineers, rebuilt the product as a SaaS, and made his own personality the heart of the company. The result is one of the creator economy’s fastest-growing companies. It is also a test of how far a founder’s personality can scale.

Aug 11, 2026
The Game of Consequences

The Game of Consequences

Consequences, a political strategy game on how well-intentioned policies collide with reality.

Jul 30, 2026
On Moral Panics

On Moral Panics

Moral panics are a recurring feature that signals fear of novelty and shifts in power.

Jul 6, 2026
How to Solve AI's Messaging Problem

How to Solve AI's Messaging Problem

Generative AI has a messaging problem. Can it be solved?

Jun 9, 2026

Search